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Electronic document library
The document library gives every type of active document a precise place and sets who can view it based on their profile.
Real capture — fictional data (Canton de Bellerive)
Summary
Without classification, active documents end up scattered across shared folders, email and local copies. The library gives them a category and a rights framework, so each profile finds its own.
Minutes, general documents, supplier contracts and invoices sit in distinct categories. This sorting helps find a document by its nature instead of digging through an improvised folder tree.
Access rights decide, category by category, what a profile may or may not view. A given role sees the documents that concern it without reaching those reserved for other functions.
The library is the space for documents still in everyday use. Sealed final versions then belong to another module, the vault, dedicated to preservation.
Gestioo AI answers authorized teams' questions from minutes, active documents and preserved records, citing the pieces that back each answer.
OverviewGestioo brings together workflows for the clerk's office, elected officials and administration in one platform. Sign-in uses Microsoft 365 or Google Workspace SSO, with directory import.
ModuleGestioo's minutes module follows a council meeting step by step: preparation, adoption, signatures, sealing, then preservation of the final record.
ModuleGestioo's document vault bets on immutability: a sealed PDF is kept exactly as is, safe from silent changes.
