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Electronic document library
The document library describes each record with typed metadata and controls visibility through functional groups.
Real capture — fictional data (Canton de Bellerive)
Summary
Without a common framework, active documents end up scattered across shared folders, email and local copies. The library combines search, metadata and functional groups so each profile finds only its own.
One document can carry a meeting date, parties, amounts, accounts or other municipal fields without being forced into a single category.
Functional groups determine what a profile may view. The clerk's office, finance, urban planning or environment teams see their documents without reaching those reserved for other functions.
The library is the space for documents still in everyday use. Sealed final versions then belong to another module, the vault, dedicated to preservation.
Gestioo AI answers authorized teams' questions from minutes, active documents and preserved records, citing the pieces that back each answer.
OverviewGestioo brings together workflows for the clerk's office, elected officials and administration in one platform. Sign-in uses Microsoft 365 or Google Workspace SSO, with directory import.
ModuleGestioo's minutes module follows a council meeting step by step: preparation, adoption, signatures, sealing, then preservation of the final record.
ModuleGestioo's document vault bets on immutability: a sealed PDF is kept exactly as is, safe from silent changes.
